Payroll & Expense Specialist

Reference number: 14523



This position performs administrative support and carries out responsibilities in a whole range of areas, especially:

  • Semi-monthly payroll processing and auditing/ Multi State Payroll
    • Analyze, prepare and input semi-monthly payroll data, using ADP Workforce Now automated system to produce accurate and timely payroll.  Includes entering hours, rates, changes, employee data, generating previews, and final submission.
    • Ensure compliance with all applicable state and federal wage and hour laws. Stay current on payroll systems to achieve alignment with HR benefits and other related processes to ensure effective reporting.
    • Participate in payroll audits and year-end compliance requirements.
    • Perform monthly benefits audits based on payroll deduction data and reconcile to invoicing
    • Reporting payroll data and records as needed.
  • Manage Benefit Invoices including review and cost center coding.
  • Expense reimbursement processing including verification of supporting documents and compliance with corporate guidelines.
  • Back up for accounting, account payable and account receivable staff


  • Bachelor’s Degree in Accounting, Business Administration or equivalent combination of education and experience is preferred.
  • 3 to 5 years Payroll experience, including at least 2 years of multi-state payroll (including California) for 50+ employees, hourly and salaried
  • Extensive manual payroll hours entry, batch creation, understanding of benefits and time off implications to payroll data, general ledger file manipulation, general reporting, and experience with tax compliance modules.
  • Current working knowledge of payroll law and regulations.
  • Must demonstrate ability to lead by example, work as part of a team and individually with minimal direction.
  • Must be able to successfully organize work, multi-task and work in a fast-paced environment.
  • Detail-oriented.
  • Strong interpersonal skills to handle sensitive and confidential situations and documentation and enforce policy compliance
  • Ability to maintain a high level of confidentiality.
  • Proficient in MS Office programs: Microsoft Word, Excel, Power Point.
  • A minimum of 2 years’ experience with ADP Workforce Now strongly preferred; experience with mid-to-large full-scale payroll software like UKG Pro, Paylocity, Ceridian would also be relevant.
  • Intermediate level skills in Excel are required.
  • Demonstrated success in a Microsoft Office work environment having achieved intermediate skill levels in MS Word and working knowledge of office automation tools such as Outlook and PowerPoint. 
  • ADP Workforce Now experience preferred.


Our offer
Would you like to drive an innovative company forward even more efficiently, even more profitably? Are you looking for international exchange and more growth? Then you’ve come to the right place. We believe in an open and modern working environment where employees can constantly develop and challenge themselves. But above all, our success is characterised by our strong finance team. We work with true professionals who keep an eye on every figure and always focus on the financial situation. With team spirit and a strong sense of responsibility, they achieve excellent results, which we value with performance-based remuneration and attractive fringe benefits.

Our company
RATIONAL is the world market and technology leader when it comes to hot food preparation. Thanks to innovative high-tech solutions for professional kitchens around the world, our growth and profitability are exceptionally sustainable. Turnover is over 1 billion euros and our global market share is over 50%. More than 2,300 employees currently benefit from this. Maybe you will soon too, because if you are just as enthusiastic about these figures as we are, we look forward to receiving your application.

If you have any questions in advance, please contact Latesha Williams at

RATIONAL Cooking Systems, Inc. | 1701 Golf Rd. Suite C-120 Commercium | IL 60008 Rolling Meadows | United States (US)